Leave Dates

Staff leave gets messy fast when it lives in spreadsheets, email threads, and three Slack DMs. Leave Dates puts every request, approval, and balance onto a shared wall chart your whole team sees in real time. Holiday calendars, sick days, TOIL, parental leave — one tracker, instant approvals, no more "how many days do I have left" pings in the manager DMs.

What Leave Dates actually does

The product covers the full leave lifecycle: request, approval, balance tracking, and reporting, with HR-specific touches the average calendar app skips. The shared wall chart is the centerpiece, with every absence visible to the team and managers spotting coverage gaps before they turn into Friday-afternoon scrambles.

• Submit leave requests by dragging dates on the shared calendar
• Approve or decline instantly from the manager view, with automatic notifications to everyone involved
• Build multi-person approval workflows and department-level permissions to match your company policy
• Create custom leave types beyond the defaults: sick leave, parental leave, anything your policy requires
• View full allowance summaries per employee, including carry-over and time off in lieu
• Tailor allowances based on each employee's contractual terms
• Give employees 24/7 visibility into their own balances and remaining days
• Sync time off directly to Google Calendar or Outlook so absences show up where your team already lives
• Connect to Slack for daily leave reports without switching tabs
• Download reports or schedule daily summaries to your inbox
• Run the iOS or Android mobile app for on-the-go requests and approvals
• Integrate through Zapier or build custom workflows via the open API

Who it's built for

This is built for ops, HR, and people managers at companies that have outgrown the spreadsheet stage but aren't ready to spend a third of payroll on a full HRIS. Teams of 5 to 25 hit the sweet spot here, since managers can still approve directly while the manual approach starts leaking days. The 150-country holiday coverage makes it especially useful for distributed teams where someone is always on a local bank holiday you didn't know about. A small but underrated detail: pro rata allowances and TOIL tracking come standard, so you don't have to map them in a side spreadsheet. If you've ever had to settle "did Sarah take that day in lieu or not" from memory, you already know why that matters. This isn't trying to be Workday. There's no payroll, no performance reviews, no org chart. It does one thing, which means the people who'll get the most out of it are the ones whose current solution is also one thing, just messier: a multi-tab spreadsheet or someone keeping a running tally in a notebook.

The deal

License Tier 1 lands at $49 for 5 seats, which works out to under $10 per seat. Tier 2 doubles the headcount to 10 for $99. The bigger jump is Tier 3 at $199 (15 seats), the first tier with calendar sync, Slack daily reports, and time-off-in-lieu tracking. That's the line where Leave Dates stops being a tracker and starts being infrastructure your managers will actually live in. Tier 4 ($299, 20 seats) and Tier 5 ($349, 25 seats) keep the same feature set, just more capacity. Most small teams will land on Tier 1 or 2, but if you're planning to grow into the 15-seat band within the year, the Tier 3 upgrade pays for itself in calendar sync alone. Pick the tier that matches your current headcount with a little growth headroom, and [grab it on AppSumo](https://www.grabltd.com/recommends/appsumo-leave-dates/).